Turn your meeting notes into clear actions
Paste your own meeting notes or transcript. Get a short recap, decisions, action items, and open questions you can review with your team.
By At a glance
Use your own meeting notes to create a recap and a clear list of next steps in Claude or ChatGPT. Rough bullets are fine. The prompt separates decisions, actions, and open questions, so you can see what needs a follow-up. Check owners and dates before sharing the result with the people involved.
- A meeting recap with decisions, actions, owners, and questions that still need an answer.
- Use your own material; the example is optional.
- Refine the first answer, then check the details before using it.
What to bring
- Where to use it
- A conversation in Claude or ChatGPT
- Your notes or a transcript from a meeting.
- Any context needed to explain the meeting or identify the speakers.
Bring your meeting notes
Use the notes you already took. You can paste a transcript, an agenda with comments, or a few rough bullets. Keep names beside the statements you can attribute.
Add the meeting purpose if it is missing. If your notes leave something unclear, keep that uncertainty visible rather than trying to reconstruct the meeting from memory.
Start with the notes you have
Paste the material into a conversation with the prompt. You can ask for a different format after seeing the first result.[2][1]
Create your recap and action list
- Paste your meeting notes after the prompt and add a sentence of context if needed.
- Review the decisions and action table. Ask about anything that looks unclear or unsupported.
- Confirm assignments and dates, then share the recap through your usual team channel.
Use this prompt
Use this reusable prompt
Turn my meeting notes below into a useful recap. Give me a short summary, agreed decisions, an action table with Task | Owner | Due, and open questions. Use only information in the notes. If an owner or date is not stated, mark it as not confirmed. Keep suggestions separate from decisions. My meeting notes: [Paste your notes or transcript here]
Refine the recap or follow-up
You can use the same notes to prepare a message or make the action list easier to review. These follow-ups keep the context from your conversation.
Use this prompt
Draft the team follow-up
Turn this recap into a short message I can review and share with [the team or person]. Include the main decisions, next actions, and questions that need an answer.
Use this prompt
Check the assignments
Recheck every owner and due date against my notes. Show the supporting words for each assignment. Mark anything that is not explicitly stated as needing confirmation.
Check the decisions and assignments
Optional meeting recap example
This optional example uses invented notes: Maya will send a revised draft. A review meeting was suggested, but nobody chose a date.
Example result
Example (illustrative, not data)
Illustrative example
Decision: revise the draft before the next review. Action: send the revised draft. Owner: Maya. Due: not confirmed. Open question: when should the review meeting happen?
What to notice
- The recap preserves the action without inventing a deadline.
- A suggested meeting remains an open question.
Keep a useful recap format
Keep a recap format that works for your team and paste its headings into future requests. For the next message, draft an email from your notes.
Use only information your organization allows you to share with your AI tool. Keep the original material available when checking important details.
Find another useful prompt in Claude at work or ChatGPT at work.
Sources & approach
Guidance draws on the official product documentation linked here. Example inputs and outputs are illustrations. The prompts are starting points to adapt and review with your own work.
- Prompt engineering best practices for ChatGPTOpenAI · Accessed November 2, 2026
- Prompting best practicesAnthropic · Accessed November 2, 2026
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